Lake Villas at Pine Creek
Board of Directors' Meeting Minutes
December 15, 2011
Directors / Officers in Attendance:
Ted Grulikowski, Lou Mitchell, Dennis Cunningham, Colleen Fitzgerald
and Chet Riddle
Cummings Property Management in
Attendance: Sean Gartland
Others in Attendance: Mike
Gudenau, Paul Godwin, Dick Rideout, Jason Baker (Signal 88 Security)
and approx. 25 Co-Owners.
The Board meeting was called to order at 6:05 p.m.
Co-Owner Input on Signal 88 Security
Proposal: Lou Mitchell
Lou facilitated an open discussion on the HOA sponsored proposal for
enhanced security for PCR.
Jason Baker, President, Signal 88 Security, addressed the audience,
answering questions and explaining costs/patrols/enhancements for
Co-Owners, etc.
Based on comments for and against the proposal, including a review of
reported incidents of vandalism, theft and unit break-ins, an informal
vote showed most Co-Owners in attendance were in favor of the proposal
including road and pool patrols costing LV $4385 annually.
It was noted that added benefits for Co-Owners included Signal 88’s
offer to respond to Co-Owner’s home security system alarms, provide 911
response, and allow 5 home/grounds inspections annually for any
Co-Owner who may be out of town/on vacation.
Lou thanked those Co-Owners who attended the meeting and indicated the
Board would address the proposal during the Board meeting.
A motion was made and seconded to approve the minutes of the November
17, 2011 Board meeting.
Treasurer's Report: Dennis Cunningham
As of December 14, 2011, we have $35,884 in cash and $233,893 in
reserves.
Based on final year-end payments (water bill), a decision will be made
on the transfer of funds from the Operating Budget to the Reserve
Account (January).
Architectural Committee: Paul Godwin
Paul presented a request from a Co-Owner (7309 Pine Vista) for concept
approval to remove the unit’s fireplace and install two windows (rear
of the unit). The Board approved the concept and Paul will advise the
Co-Owner to submit the appropriate modification request.
Arts Reviews and Grounds: Gene
Liskiewicz
The contract with Just Gardens was renewed with carry-over pricing for
2012 ($31,270).
MAC missed the first snow plow of the common area sidewalks along Lake
Forest Drive. They will ensure the walk will be plowed in the future.
Ever So Green will plant another tree on the berm beside 7490 Pine
Vista.
A letter to the Co-Owner at 7301 Pine Vista was sent regarding
landscaping issues. A response may not be received until the Spring.
The contract with PLM for a 2 weed treatment plan for Lime Lake was
renewed for 2012 ($1340).
Web Newsletter/Site: Skip Blunt
We are in the process of migrating to the web site utilized by Cummings
- CPM (SenEarthCo.).
A guide for Co-Owners will be distributed by mail and a presentation
will be made at the Annual Meeting in May on new web site
access/operation.
Social: Kathy McGrath
The Board thanks the Social Committee for the successful Christmas
party and greatly appreciates their excellent work.
Shared Costs: Mike Gudenau
Shared costs for the third quarter 2011 totaled $53,055.
LV share of costs totaled $12,894. LV paid $20,078 in shared costs.
HOA owes LV $7,267 (including an $83 adjustment from the second
quarter, 2011) and Cummings will submit the appropriate invoice to the
HOA.
Management: Sean Gartland
The Management packet distributed by Sean included the meeting agenda,
Management Report, balance sheet, 4 month income statement w/budget
variance, delinquent listing and attorney report.
New Business
A motion was made and approved to table the Signal 88 Security Proposal
vote to allow for a review of the 2012 budget by Dennis and the Budget
committee and report back to the Board at the January Board meeting
with the objective of determining funding for the security patrols.
A schedule of Board meeting dates for 2012 was approved: January 19,
February (no meeting), March 15, April 19, May 15 (Annual Meeting),
June 21, July 19, August 16, September 20, October 18, November 29,
December TBD. Meetings will start at 6pm and be held at the Cummings
Office in Brighton-address TBD (in the Jimmy Johns Building).
Sean will have Signal 88 Security complete the vendor requirements to
include obtaining a copy of their bonding/insurance documents for our
legal review.
A motion was made and approved to investigate alternatives to
foreclosure for the unit at 7632 Brookdale Ct.
The meeting was adjourned at 8:00 p.m.
The next Board meeting will be held on January 19 at 6:00 p.m. at the
Brighton Cummings Office.
Respectfully submitted, Ted Grulikowski, Secretary